• Mileage
  • Mileage Reimbursement Form July – December 2024
  • Mileage Reimbursement Form January - June 2024
  • Mileage Travel Expenses Memo - 2024-2025
  • City to City Mileage Chart
  • USD 383 Building to Building Mileage Chart
• Employee Travel
  • Travel Reimbursement Form
  • State Employee Travel information 2024-2025
• Donation Form
• Purchasing Reimbursements Memo -2024-2025
• Local Retailer Purchasing Procedures -2024-2025

Employee Service Portal Login

• Creating and using your ESP account
• Accessing W-2 and 1095-C Forms

• Payroll FAQ
• 2024-2025 Pay Periods

Accounts Receivable 

View list of Kansas retailers sales tax exemptions. Find out about requirements on state sales tax for items purchased for resale. 

• KS Retailers Sales Tax Exemptions
• Purchasing Team Shirts

Accounts Payable 

• Invoices

The Business Operations team works to facilitate best practices in the procurement of goods and services necessary for the effective and efficient operation of USD 383.  The Department ensures all funding sources for such goods and services are expended within the regulations and guidelines mandated by the Department of Education, the State of Kansas, as well as adhering to internal controls.  Business Operations executes the bidding process in its entirety, processes District purchase orders, and maintains the vendor database.

Questions? 

• Andy Hutchinson – Director of Business Operations

• Jaime Gregory – Budget & Grants Specialist

Bids will be added to the USD 383 Business Operations website page under the Purchasing and Bids drop-down.

To sign up for bid notifications, please fill out the sign-up form. You will be added to a group using our communication tool, ParentSquare. You will recieve instant notifications email. 

Current Bids

No bids at this time

FAQ

• How often does the district put out bids?

  • The timeline for bids depends on the type of projects. Annual supply bids are put out in the late spring. Construction bids are put out in the fall or winter. Bus bids are put out in May. Other equipment and vehicles are put out throughout the year.

• What do I need to do if I want the district to try out my product?

  • You may call the purchasing department to schedule a product demonstration. However, it is not the practice of the district to "try out" products (ie. toner cartridges) under an open invoice. PO's must be obtained for all products before ordering.

• When are payments issued?

  • Payments are approved at the Board of Education meetings held the first and third Wednesday of the month, and sent out the following day. Bills are due to the Accounting office two weeks prior to the meeting.

• Who do I contact with questions about a bid?

  • USD 383 tries to promote fair and open competition to all vendors. If you feel a bid has specifications that are unclear or promote unfair competition call the Budget and Grant Specialist at 785-587-2000 as soon as possible. The sooner a question arises, the sooner the problem may be resolved and an addendum may be issued.

During the COVID-19 pandemic, Congress passed three stimulus bills that provided $190 billion to the Elementary and Secondary School Emergency Relief (ESSER) Fund. The amount states receive is based on the proportion of funding states receive under the Elementary and Secondary Education Act Title-IA. At least 90% of these funds must go to local education agencies and the other 10% can be reserved by the state for emergency needs during the COVID-19 Pandemic. 

This is the third fund (ESSER III) that the state has received. The funds have specific categories of allowable uses that must fulfill the basic purpose of preventing, preparing for, or responding to the COVID-19 pandemic.

An ESSER III Budget Steering Committee has been formed to lead the process for developing the ESSER III budget plan for USD 383. The district intends to develop and submit a plan to KSDE on or before June 1, 2022 about what USD 383 will use the funds for. 

A survey will be available online to receive meaningful input from staff, parents, and the community in early February. Your participation will help USD 383 determine how to utilize the resources available to us from the ESSER III grant over the next two academic years. 

If you have any questions about ESSER III funding, please contact Andy Hutchinson or call (785)-587-2000 

ESSER III Budget Plan

ESSER III Retention Pay Plan

ESSER III Application

ESSER III Introductory Letter

ESSER III Introductory Letter - Spanish

ESSER III Video Introduction

• Arabic
• Chinese
• Pashto
• Spanish

ESSER Funding 101

ESSER Summary

ESSER III Budget Committee Members

ESSER Budget Committee Agendas

• November 4, 2021
• November 18, 2021
• December 2, 2021
• January 12, 2022
• February 2, 2022
• March 3, 2022
• March 22, 2022
• May 11, 2022

ESSER Budget Committee Minutes

• November 4, 2021
• November 18, 2021
• December 2, 2021
• January 12, 2022
• March 3, 2022
• March 22, 2022
• May 11, 2022

ESSER III Infographic

• Arabic
• Chinese
• Pashto
• Spanish