Manhattan-Ogden Unified School District 383

Business Operations

Our role, as part of the support services team for the school district, is to provide for timely and accurate business and accounting operations. Effective business operations require procedural steps and controls to maintain a proper system of checks and balances throughout the organization. The business and accounting team strives to provide a customer service environment to maximize the use of limited resources for the benefit of the district’s mission; teaching and learning. The support services team in many areas of the district works to provide the best environment and resources to promote a quality program in all schools, programs and activities.

Information relating to the district budget and business related practices are included on this site. Please let us know if there is additional information we could add to our webpage, that would benefit you as a patron, employee and/or student.

Fiscal Year (FY24) budget information can be found on the accountability reports page.

Located at the Lincoln Education Center, 901 Poyntz Ave., Manhattan, KS 66502

Phone: 785-587-2000

Andy Hutchinson – Director of Business Operations

Jill Tatum – Assistant Director of Business Operations

Jaime Gregory – Budget and Grants Specialist

Jana Baker – Payroll Specialist

Darya Cline – Payroll Specialist

Christina Shoemaker – Business Operations Specialist

Rachel Hill – Business Operations Generalist

Business Operations Personnel Overview

Business Operations Resources

Employee Service Portal Login
- Creating and using your ESP account
- Accessing W-2 and 1095-C Forms
- Payroll FAQ
- 2024-2025 Pay Periods
Accounts Receivable

View list of Kansas retailers sales tax exemptions. Find out about requirements on state sales tax for items purchased for resale.
- KS Retailers Sales Tax Exemptions
- Purchasing Team Shirts
Accounts Payable
- Invoices
The Business Operations team works to facilitate best practices in the procurement of goods and services necessary for the effective and efficient operation of USD 383. The Department ensures all funding sources for such goods and services are expended within the regulations and guidelines mandated by the Department of Education, the State of Kansas, as well as adhering to internal controls. Business Operations executes the bidding process in its entirety, processes District purchase orders, and maintains the vendor database.

Questions?
- Andy Hutchinson – Director of Business Operations
- Jaime Gregory – Budget & Grants Specialist
Bids will be added to the USD 383 Business Operations website page under the Purchasing and Bids drop-down.

To sign up for bid notifications, please fill out the sign-up form. You will be added to a group using our communication tool, ParentSquare. You will receive instant notifications email.

Current Bids

Grounds RFP
Addendum #1-Grounds RFP

Transportation and Child Nutrition Electrical RFP

RFP Addendum
- Exhibit A
- Exhibit A Addendum
Transportation and Child Nutrition Electrical

Addendum #2

FAQ
- How often does the district put out bids?
  - The timeline for bids depends on the type of projects. Annual supply bids are put out in the late spring. Construction bids are put out in the fall or winter. Bus bids are put out in May. Other equipment and vehicles are put out throughout the year.
- What do I need to do if I want the district to try out my product?
  - You may call the purchasing department to schedule a product demonstration. However, it is not the practice of the district to "try out" products (ie. toner cartridges) under an open invoice. PO's must be obtained for all products before ordering.
- When are payments issued?
  - Payments are approved at the Board of Education meetings held the first and third Wednesday of the month, and sent out the following day. Bills are due to the Accounting office two weeks prior to the meeting.
- Who do I contact with questions about a bid?
  - USD 383 tries to promote fair and open competition to all vendors. If you feel a bid has specifications that are unclear or promote unfair competition call the Budget and Grant Specialist at 785-587-2000 as soon as possible. The sooner a question arises, the sooner the problem may be resolved and an addendum may be issued.
During the COVID-19 pandemic, Congress passed three stimulus bills that provided $190 billion to the Elementary and Secondary School Emergency Relief (ESSER) Fund. The amount states receive is based on the proportion of funding states receive under the Elementary and Secondary Education Act Title-IA. At least 90% of these funds must go to local education agencies and the other 10% can be reserved by the state for emergency needs during the COVID-19 Pandemic.

This is the third fund (ESSER III) that the state has received. The funds have specific categories of allowable uses that must fulfill the basic purpose of preventing, preparing for, or responding to the COVID-19 pandemic.

An ESSER III Budget Steering Committee has been formed to lead the process for developing the ESSER III budget plan for USD 383. The district intends to develop and submit a plan to KSDE on or before June 1, 2022 about what USD 383 will use the funds for.

A survey will be available online to receive meaningful input from staff, parents, and the community in early February. Your participation will help USD 383 determine how to utilize the resources available to us from the ESSER III grant over the next two academic years.

If you have any questions about ESSER III funding, please contact Andy Hutchinson or call (785)-587-2000

ESSER III Budget Plan

ESSER III Retention Pay Plan

ESSER III Application

ESSER III Introductory Letter

ESSER III Introductory Letter - Spanish

ESSER III Video Introduction
- Arabic
- Chinese
- Pashto
- Spanish
ESSER Funding 101

ESSER Summary

ESSER III Budget Committee Members

ESSER Budget Committee Agendas
ESSER Budget Committee Minutes
ESSER III Infographic
- Arabic
- Chinese
- Pashto
- Spanish

Business Operations

Business Operations

Business Operations Resources

Forms, Policies, and Procedures

Employee Service Portal

Payroll Information

Accounts Receivable/Payable Information

Accounts Receivable

Accounts Payable

Purchasing and Bids

ESSER III Budget Information